2022 Cal/OSHA Summit

October 5 - October 7, 2022 | Hilton San Diego Mission Valley, San Diego, CA

Pre-Conference Workshops

October 5, 2022
8:00 a.m. – 9:00 a.m.
Registration and Networking Continental Breakfast
9:00 a.m. – 12:00 p.m.
AM Pre-Conference | Cal/OSHA 101: Understanding and Complying with the Nation’s Strictest Workplace Safety Laws

When considering the effectiveness of workplace safety regulations, some debate whether strong standards alone are sufficient to protect workers or are of little value without equally strong enforcement. These questions often come up when comparing federal OSHA and Cal/OSHA, and, at least in the area of standard-setting, Cal/OSHA is significantly stricter than its federal counterpart. When comparing federal OSHA and Cal/OSHA, it is important to emphasize that states generally have fewer obstacles to overcome in issuing regulations of any type than a federal agency, which must account for greater state-by-state diversity, demands from many more stakeholders, and pressure from more political leaders. With that being said, Cal/OSHA has been aggressive in issuing standards that either are more stringent than federal OSHA’s baseline standards or have no federal counterpart at all. As a safety professional, you must stay on top of the changing landscape surrounding Cal/OSHA, and that means knowing the ins and outs of the law and how to comply with the nation’s strictest workplace safety law.

This informative session, along with an interactive Jeopardy-style component, will cover the key differences between Cal/OSHA and federal OSHA and provide a broad overview of the basic steps to building a Cal/OSHA-compliant safety program.

We’ll also cover:

• The unique Cal/OSHA enforcement priorities and processes;
• How to handle frequent agency inspections;
• The injury and illness prevention program (IIPP) and other written plan requirements;
• Compliance with new standards, such as indoor heat hazards and heat stress;
• Training techniques to remain in compliance; and
• Tips and tricks for multistate compliance for California employers that operate in other states.

12:00 p.m. - 1:00 p.m.
Lunch On Your Own
1:00 p.m. - 4:00 p.m.
PM Pre-Conference | IIPP: A Deep Dive into Creating an Injury and Illness Prevention Program to Keep Your Workforce Safe and Incident Free

California law requires all employers to develop and implement written and effective IIPPs. This is a mandatory requirement, but year after year, it continues to be Cal/OSHA’s most violated standard. What makes this compliance requirement so challenging to meet?

This session will teach you how to create and develop a program that is effective in educating and empowering all employees in reducing or eliminating accidents and incidents through the use of risk assessment, employee engagement and communication, and active leadership support and involvement.

Our presenter will also explain the development and implementation of an IIPP and how to avoid compliance missteps in the Golden State.

You’ll also learn how to:

• Apply proven strategies for drafting and implementing an effective IIPP,
• Understand how an IIPP works,
• Recognize the costs associated with workplace injuries and illnesses and why having an IIPP is so important,
• Identify what belongs in an IIPP,
• Maintain complete, accurate, and compliant injury and illness records, and
• Gain insight into potential rulemaking at Cal/OSHA that could significantly increase the electronic recordkeeping burden for employers in the state.

Main Conference - Day 1

October 6, 2022
8:00 a.m. - 8:55 a.m.
Registration & Networking Continental Breakfast
8:55 a.m. - 9:00 a.m.
Welcome & Opening Remarks
9:00 a.m. - 10:00 a.m.
Keynote Session: Non-COVID-Related Regulatory Updates and Changes to Keep Your Organization in Compliance

COVID, COVID, COVID! COVID-19 has been like the Marsha Brady for safety professionals; it's all anyone can talk about or focus on. But what about all the other new regulatory items EHS pros need to understand and comply with? Can we focus on anything other than COVID-19 for once?

In this kick-off session, our expert presenter will join us to discuss the Cal/OSHA regulatory agenda and how new and upcoming changes will affect the way you monitor and implement your safety initiatives.

10:00 a.m. - 10:20 a.m.
Networking & Refreshment Break in the Exhibit Hall
10:20 a.m. - 11:20 a.m.
Safety in Our Changing Environment: Trends of the Profession

Generational differences, retention issues, culture shifts, ESG, and then a pandemic. The safety and EHS roles throughout the world are still nursing whiplash while we try to manage the newest fires being put out. With an ever-shifting goal post and typically many other hats to be worn as a safety pro, let’s do our best to look at our current state and even some trends to help us move forward successfully in the field.

In this session you will get the following key takeaways:

• The positive ways the pandemic has hit the EHS
• Working to understand the incoming generation into the workforce
• Culture shifts and your role in helping manage it with a different way to look into safety
• How ESG (Environmental, Social, and Governance) can be sustained and maybe get ahead of the curve
• Talk about where we are headed as a profession

11:30 a.m. - 12:30 p.m.
Cal/OSHA and COVID-19 ETS: Keeping Up with the Ever-Changing Pandemic

We can only avoid the COVID topic for so long! As a California safety professional, you know Cal/OSHA has set the bar for all COVID-19 regulations. Despite the federal COVID-19 vaccine mandate not working out, Cal/OSHA's mandate is still alive and well. In this session, we'll uncover new and upcoming COVID-19 emergency temporary standards or regulations and discuss best practices for complying with these changes.

12:30 p.m. - 1:30 p.m.
Networking Lunch (Provided)
1:30 p.m. - 2:30 p.m.
Marijuana in California: Conducting Routine, Random, Reasonable-Suspicion, and Post-Accident Drug Testing without Violating Applicable, Federal, State, or Local Laws

Marijuana is becoming increasingly common in our society and in our workplace. Though medical marijuana has been legal in California since the Compassionate Use Act of 1996, the legalization of recreational marijuana has increased the number of times employers encounter situations with employees who are using or have used marijuana.

Despite the continued validity of zero-tolerance policies, some California employers have begun to move away from the hard-and-fast rules and to relax their drug testing policies, which could spell trouble for safety professionals tasked with keeping workers safe.

Outside of uniform preemployment drug testing, employers can only require drug tests of employees if there is a reasonable suspicion that the employees have been using drugs. This uniform application is where marijuana testing often hits a snag. Where does that leave employers seeking a drug-free workplace for safety reasons?

Learn how to legally conduct post-accident drug testing in accordance with applicable California laws and conduct proper “reasonable suspicion” training in this engaging session.

You’ll also learn how to:

• Identify the circumstances in which Cal/OSHA may consider recreational or medical marijuana testing to constitute illegal retaliation.
• Recognize how Cal/OSHA’s post-incident drug testing rule interacts with other state and federal drug testing laws.
• Implement best practices for balancing competing safety and legal considerations when developing a drug testing strategy.
• Develop reasonable-suspicion training for supervisors.
• Create a drug and alcohol testing policy that protects the safety and health of employees and the public.

2:30 p.m. - 2:50 p.m.
Networking and Refreshment Break in the Exhibit Hall
2:50 p.m. - 3:50 p.m.
How to Assess Workplace Behavior to Prevent Violent Incidents from Occurring

Safety leaders are always looking for ways they can mitigate risk, take preventive action against potential hazards and incidents, and improve their company’s overall safety culture, and that includes preventing violent incidents from occurring in your workplace. But where do you begin?

One way to reduce workplace violence is through implementing a behavioral threat assessment and management process, and this session will show you how!

In this session, you’ll learn:

• How to identify the different types of workplace violence,
• The steps to take in implementing a behavioral threat assessment,
• Key provisions for training employees on workplace violence prevention, and
• How to train your employees on assessing workplace behavior.

4:00 p.m. - 5:00 p.m.
How Much Are They Fining Us? Understanding OSHA and Cal/OSHA Top 10 Penalties and Fees and Correcting Actions to Avoid Safety Violations

To better protect employees on the jobsite—and help employers understand the costly fines associated with on-site injuries or occupational-related deaths—OSHA strictly enforces citations for safety violations that could lead to severe injury or death. And each year, the agency releases a list of the most cited violations and penalties employers received.

In this informative session, you'll learn about the OSHA top 10 list, the penalties associated with violating the standards mentioned in the list, and ways to correct safety behaviors in order to avoid becoming another statistic.

Main Conference - Day 2

October 7, 2022
8:00 a.m. - 9:00 a.m.
Networking Continental Breakfast
9:00 a.m. - 10:00 a.m.
Innovative Ways to Administer and Train Workers on Safety Culture for Long-Term Success

Safety at work is about more than just avoiding lawsuits. The idea of fostering a “safety culture” at work has shifted to the forefront of the safety industry, and it is now a priority for many EHS professionals. An ideal safety culture not only means eliminating or mitigating hazards and at-risk behavior but also ensuring the methods used to bring about that change leaves people feeling better about themselves, their coworkers, their situation, and the organization.

This requires developing intervention strategies that include elements of choice and personal control, employee involvement and ownership, and focusing on allowing employees to work to achieve valuable outcomes for safety instead of creating situations in which those involved are primarily motivated by avoiding negative consequences. In this session, you'll uncover innovative strategies to help you administer and train your workforce in order to better improve your organization's safety culture.

You’ll learn:

• Why the “show and tell” method is perfect for knowledge retention;
• Which key performance indicators are needed to ensure that safety training is effective;
• Other methods of providing safety training;
• The importance of documenting all training, including informal toolbox talks (i.e., with attendance sheets) if employers want it to count toward compliance with safety regulations; and
• The legal concerns to be aware of when offering informal training.

10:10 a.m. - 11:10 a.m.
Building Better Safety Allies: Joining the Cal/OSHA Alliance Program to Promote Workplace Safety and Health

Cal/OSHA has established an Alliance Program that is available to groups that are committed to worker safety and health. In this session, attendees will learn how they can be part of a Cal/OSHA Alliance Agreement, along with their responsibilities of being an active Alliance Participant and the benefits of becoming an Alliance Partner. The Alliance Program is open to all interested participants, including trade associations; worker organizations; educational institutions; other local, state, and federal agencies; and many more.

11:10 a.m. - 11:30 a.m.
Networking and Refreshment Break in the Exhibit Hall (Raffle Prizes Announced)
11:30 a.m. - 12:30 p.m.
Cal/OSHA Recordkeeping Basics

As you know, Cal/OSHA requires some employers to prepare and maintain records of work-related injuries and illnesses. This session will discuss best practices for keeping mandatory and nonmandatory records and documentation.

During this session, you will learn the following:

• What is recordable, the differences between “first aid” and “medical treatment,” how to determine whether an injury or illness is work-related, and more;
• What is immediately reportable as a serious injury and how to deal with Cal/OSHA incident investigations under 8 California Code of Regulations (CCR) 342;
• Cal/OSHA 300, 301, and 300A forms: who must complete the forms, best practices for completing them correctly, and how to avoid certifying inaccurate recordkeeping data;
• Most common Cal/OSHA injury and illness recordkeeping mistakes to avoid and tips for effective root cause incident analysis to ensure accurate reporting; and
• Best practices for nonmandatory records and documentation.

12:30 p.m.
Conference Adjourns
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